CURATEcamp SAA 2012 Notes
Contents
Collaborative Doc for Drafting Notes
https://docs.google.com/document/d/1qAM6cvzvrODd2EN-vWm_1IG5oxApqxS3kv6DIcttM_E/edit
Session 1: Acquisition & Appraisal
Policy
Review your policies to make sure “digital” is included. (Collection development, accessioning, donor agreements, etc.)
Resources:
- Digital Preservation Online Tutorial: http://www.dpworkshop.org
- Electronic Records Guidelines: http://www.records.ncdcr.gov/erecords/
- Policy documents: http://www.icpsr.umich.edu/icpsrweb/ICPSR/curation/preservation/policies
- An Inter-Institutional Model for Stewardship (AIMS) whitepaper: http://www2.lib.virginia.edu/aims/whitepaper
- Personal Archives Accessible in Digital Media (paradigm) workbook: http://www.paradigm.ac.uk/workbook/
- Ethnographic Collections in the Archive of Folk Culture: A Contributor’s Guide: http://www.loc.gov/folklife/cg.html
Life cycle management
The role of the archivist and the issue of preservation needs to be addressed sooner in the records creation process.
Proactive collecting policy, eliminates backlog.
"Don't be the person that your successor curses, five, ten years down the road."
Collaboration
Partnering and staying a part of the discussion (data governance, IT policy/records management) as a way of knowledge management in your institutions.
American Folklife Center posted policies on ethnographic collections; engaging donors to describe so cultural context isn’t lost.
Think about value-added services that you can provide. (file plans, develop tools, guidance on embedding metadata, training) - things that will make their lives easier; consider easiest steps with most rewards
Develop file plans. Link file types to retention schedules and working workflow out of that. JISC and UK universities have roll-up file plans. Management tool that downloads into the email.
Encourage embedded metadata. Offer training through HR.
Resources:
- JISC Higher Education Business Classification Scheme: http://www.jiscinfonet.ac.uk/partnerships/records-retention-he/
- University of Melbourne Enterprise Classification Scheme: http://www.unimelb.edu.au/records/ECS/
- Robert Gordon University Aberdeen's Business Classification Scheme: http://www4.rgu.ac.uk/rm/general/page.cfm?pge=76088
- Griffith University: http://www.griffith.edu.au/ua/aa/secretariat/carms/bcs/
- University of Edinburgh: http://www.recordsmanagement.ed.ac.uk/InfoStaff/RMstaff/RMprojects/PP/FileNameRules/FileNameRules.htm
Looking for resources on up-front and ongoing costs of preservation, i.e. “How much does it cost to process a terabyte?”
Resources:
- Digital Preservation Online Tutorial: http://www.dpworkshop.org/dpm-eng/eng_index.html
- LIFE Project (University College, London and the BL - http://www.life.ac.uk/
ACTION items:
- Review your policies to make sure “digital” is included. (Collection development, accessioning procedures, donor agreements, etc.)
- Share your policies on your websites, please.
- Do more cost analysis & share your findings.
Session 2
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Session 3
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Session 4
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