Difference between revisions of "CURATEcamp AVpres 2013"

Revision as of 22:14, 6 March 2013

• WHEN: April 19th, 2013 (12pm EST-???)
• WHERE: The Internet & physical sites including:
  • • Bay Area Video Coalition in San Francisco
    • University of Virginia Library in Charlottesville
    • New York City location TBD (METRO? AVPS?)
• COST: free!

What is CURATEcamp?

For a detailed description, see: http://www.curatecamp.org/ The format of a CURATEcamp is informed by the spirit of an unconference, BarCamp, or OpenAgenda meeting. The day's agenda is generated by the attendees of the CURATEcamp, who engage in dialogue together. All attendees are expected to give a demo, present a talk, drive a discussion, or participate in a panel or roundtable.

What is special about this version of CURATEcamp?

• We'll be focused on audiovisual materials, specifically digital or digitized collections. A desired result of this camp is that it can generate topics and projects for a hackathon with coder/developer participation, in association with this year's AMIA (Association of Moving Image Archivists) conference in Richmond, Virginia November 6-9, 2013.

• CURATEcamp AVpres will be a collaboration between several physical sites, but we'll virtually convene via Google Hangout for an introductory "keynote" and afternoon breakout sessions.

• Any interested group of participants are welcome to convene at a physical site and attend the CURATEcamp. Each site needs to have a dedicated "mediator" who facilitates group discussion via the Google Hangout and does "tech support" for that site (these can be two different people). Discussions will initially take place locally, but afternoon breakout sessions will enable attendees at disparate sites to virtually assemble and continue conversations.

Who participates? Why would I want to participate?

Audiovisual archivists, archivists, librarians, conservators, or anyone who deals with the preservation and access of digital moving image materials. The initial idea is that the CURATEcamp will allow AV archivists to discuss issues and challenges in digital curation, share use cases, and begin to stitch together existing tools and solutions. Our goal is to articulate needs that can be concretely addressed with coder and developer participation at an AMIA 2013-related hackathon. There will be "mediators" in the sessions who will navigate questions around digital preservation generally, if that is not your area of expertise.

Technical logistics

Google Hangout technology is very useful but sadly requires one to have a Google+ account (though you could create a temporary profile). All participant sites will need to have a computer equipped with webcam and microphone, which will be used to connect to Google Hangouts—multiple camera and mic-equipped computers are highly encouraged as this will enable participants at a physical site to split up into different breakout sessions.

All our experience at the CURATEcamp will be greatly enhanced if your technical infrastructures is tested beforehand! Please find below some initial recommendations on how best to prepare for the Google Hangout portions of the camp.

Camera & microphone recommendations

Many laptops have built in cameras that will be adequate for videoconferencing, but the quality of microphones varies. Some sort of USB microphone (or even using headphones as a mic) is strongly recommended over a laptop's built-in microphone. Do a local soundcheck to test your audio levels!

Room size and number of participants will vary at each physical sight, but we obviously want the opportunity for everyone to be visible and capable of being heard. Camera angles and logistics should be tested by site organizers beforehand.

How will this Camp's format function?

Due to the short duration (~5 hours) and it's remote nature, we will try to organize as much as possible in advance. Proposed topics for discussion can be submitted when your complete the registration form described below. Before the Camp itself, we will identify topics and consolidate suggestions that address the same issue. We'll then open up voting on these proposed topics, and use these to start the day's initial agenda.

The Camp schedule itself will reflect both the physical and networked nature of our format, with several shared documents used to centralize information and notes. More details on the format will be provided, but an outline of the day's agenda should resemble:

AM plenary in which all sites participate (~40m?)

Disperse into vote-winning sessions via Hangouts (~80m)

–A slate of session topics, with links provided to each respective host Hangout, will be listed in a shared document. Individual sessions will also have a "live notes" via Google doc.

–At this stage attendees at a physical location can subdivide, depending on interests, and break off into different Hangouts—this is why multiple videoconferencing set-ups (proportionate to your site's attendance) which have suitable mics, camera, and network connectivity are strongly encouraged. Individual Google Hangouts max out at 10 participants (though one "participant" could be a subgroup of attendees from one site), but this is a reasonable cap on the size of a group which might carry on a productive networked conversation.

Break, regroup with your site, maybe pitch a breakout session (20m)

–Ideas for breakout sessions for later in the day are added to a Google doc. These are specifically intended for spillover or additional unpacking of ideas kicked up in the earlier session.

Session outcomes & reports with all sites participating (60m)

–Participant reporters from individual sessions can share the highlights with the whole group

Break, breakout suggestions closed -> herded by moderators -> assigned Hangout host (20m)

–Links to individual breakout sessions will be provided in the day's central shared document.

Breakout sessions (60m)

–As before, multiple sites can break off into/host their own discussions, but this will be dependent on the number of videoconferencing-capable spaces your site has. Sessions will have live notes/participant compiling a breakout session report.

Teary group goodbye with all participant sites (10m)

How can I participate?

Everyone interested in participating in CURATEcamp AVPres should fill out this registration form. The form asks whether you want to volunteer as a host site, find a site, or participate as a "lone arranger". We will contact you to find out more about your physical site, to match you with a site nearby, or to otherwise get you involved.

There is a question in the form that asks what topics you are interested in discussing at the camp. It is important that you be as specific as possible, the more detail the better. As we receive proposed topics, we will document them on the wiki, and later open up voting on which topics we want to discuss in greater detail.