CURATEcamp AVpres 2013

• WHEN: April 19th, 2013 (12pm EST-TBD)
• WHERE: The Internet & physical participant sites including: Bay Area Video Coalition in San Francisco, University of Virginia Library in Charlottesville, New York City site at WITNESS, UCLA, and more!
• COST: free!
• HASHTAG: #AVcamp13
• PLEASE NOTE: If you are NOT registered, you may only participate via Youtube broadcast and IRC. Links are forthcoming for the broadcast [Look here day of camp]. See below for IRC instructions.

• NEED HELP DURING CURATEcamp? Talk to the Helpdesk

What is CURATEcamp?

For a detailed description, see: http://www.curatecamp.org/ The format of a CURATEcamp is informed by the spirit of an unconference, BarCamp, or OpenAgenda meeting. The day's agenda is generated by the attendees of the CURATEcamp, who engage in dialogue together. All attendees are expected to give a demo, present a talk, drive a discussion, or participate in a panel or roundtable.

What is special about this version of CURATEcamp?

• We'll be focused on audiovisual materials, specifically digital or digitized collections. A desired result of this camp is that it can generate topics and projects for a hackathon with coder/developer participation, in association with this year's AMIA (Association of Moving Image Archivists) conference in Richmond, Virginia November 6-9, 2013.

• CURATEcamp AVpres will be a collaboration between several physical sites, but we'll virtually convene via Google Hangout and IRC for an introductory "keynote," lightning talks, breakout sessions, and closing session.

• Interested groups of participants are welcome to convene at a physical site and attend the CURATEcamp. Each site needs to have a dedicated "mediator" who facilitates group discussion via the Google Hangout and does "tech support" for that site (these can be two different people). The program will consist of both lightning talk presentations and breakout sessions that enable attendees at disparate sites to virtually assemble and continue conversations.

Who participates? Why would I want to participate?

Audiovisual archivists, archivists, librarians, conservators, or anyone who deals with the preservation and access of digital moving image materials. The initial idea is that the CURATEcamp will allow AV archivists to discuss issues and challenges in digital curation, share use cases, and begin to stitch together existing tools and solutions. Our goal is to articulate needs that can be concretely addressed with coder and developer participation at an AMIA 2013-related hackathon. There will be "mediators" in the sessions who will navigate questions around digital preservation generally, if that is not your area of expertise.

Technical logistics

Google Hangouts on Air allow a maximum of 10 live participants, and broadcast a live web stream of the proceedings. For some sessions the live Hangout participation will be restricted to the physical sites, but several slots for non-site participants will open up in the breakout sessions. A Google+ account is needed to participate with live video and audio, but not required to view the live stream.

Non-site participants are encouraged to follow the Hangout on Air video stream of the discussions, participating and articulating questions via IRC. Moderators and attendees at the physical sites will be monitoring the IRC discussion, and will make sure these questions and concerns are articulated and addressed.

If you are unfamiliar with IRC, take a look at this ☞ brief introduction. We've set up 5 IRC channels: a main chat room and four channels for the concurrent breakout sessions. If using an IRC client the server is chat.freenode.net, or you can use your browser and connect to webchat.freenode.net. IRC channel names are below in bold:

• #curatecamp_avpres_5 – opening and closing plenary, lightning talks
• #curatecamp_avpres_1 – breakout session #1
• #curatecamp_avpres_2 – breakout session #2
• #curatecamp_avpres_3 – breakout session #3
• #curatecamp_avpres_4 - breakout session #4

How will this Camp's format function? What is the schedule?

Due to the short duration (~5 hours) and remote nature, we'll will try to organize things as much of the program as possible in advance. Proposed topics for discussion can be submitted when your complete the registration form described below. Before the Camp itself, we will identify topics and consolidate suggestions that address the same issue. We'll then open up voting on these proposed topics, as well as using them as prompts in our call for lightning talks.

Our goal is to be as inclusive as possible, within the technological and logistical constraints of a networked unconference. The Camp schedule will reflect both the physical and networked nature of our format, with conversation at the physical participant sites supplemented by discussions and questions via IRC.

Individual breakout sessions will have designated notetakers, with shared documents used to centralize information.

12:00pm EDT / 9:00am PDT — Initial plenary in which all sites participate

-Overview of how the day will flow, links to shared documents, guidelines for technical difficulties.

LIVE VIDEO STREAM ---> TK

Note: Only physical campsites will be able to join the live Google Hangout during plenary sessions. Those tuning in solo will be able to watch the livestream via YouTube. The link will be posted here at 11:45am on Friday April 19, and on Twitter with hashtag #avcamp13.

12:20pm EDT / 9:20am PDT — Lightning talks via Google Hangout On Air: Link to stream TK

LIVE VIDEO STREAM ---> TK

• Paul Wheatley on how CURATEcamps feed into hack days…and solutions!
• Andrea Goethals on progress on FITS for analyzing video
• John Reuning on terasaur.org
• Courtney Egan on comparing target formats for video
• Joshua Sternfeld on NEH grants for creating preservation tools
• Linda Tadic on rules-based appraisal and retention policies

Note: Only lightning talkers will be in the live Hangout. All others will tune in via Livestream and interact via IRC.

1:30pm EDT / 10:30am PDT — Breakouts sessions via Google Hangout on Air with IRC

Note: Only those who signed up for to participate in live (mic/camera) Hangouts will receive emails with links to join. All others will be able to watch the livestream via YouTube (link forthcoming on day and time of session—watch this space!), and IRC chat. For instructions on how to access IRC see Technical Logistics.

• Breakout 1: Acquiring and managing born-digital AV

LIVE VIDEO STREAM (link TK ~1:20pm 4.19) | NOTES | IRC channel: curatecamp_avpres_1

• Breakout 2: Collection management and preservation workflows

LIVE VIDEO STREAM! (link TK ~1:20pm 4.19) | NOTES | IRC channel: curatecamp_avpres_2

• Breakout 3: Metadata, including standards and time-based metadata

LIVE VIDEO STREAM! (link TK ~1:20pm 4.19) | NOTES | IRC channel: curatecamp_avpres_3

• Breakout 4: Target formats for AV reformatting

LIVE VIDEO STREAM! (link TK ~1:20pm 4.19) | NOTES | IRC channel: curatecamp_avpres_4

3:00pm EDT / 12:00pm PDT —Lightning talks via Google Hangout On Air: Link to stream TK

LIVE VIDEO STREAM ---> TK

• Yvonne Ng on the Activist's Guide to Video Archiving
• Dave Rice on ffmpeg'ing
• Misty De Meo – "This encode goes to 11 - optimizing performance"
• Jon Dunn on Avalon
• Adam Wead on Hydra at the Rock & Rock Hall of Fame
• Erik Piil on target formats for film digitization
• Courtney Mumma on Archivematica

4:10pm EDT / 1:10pm PDT — Breakout sessions via Google Hangout on Air with IRC

Note: Only those who signed up for to participate in live (mic/camera) Hangouts will receive emails with links to join. All others will be able to watch the livestream via YouTube (link forthcoming on day and time of session—watch this space!), and IRC chat. For instructions on how to access IRC see Technical Logistics.

• Breakout 1: Networking and management of large files – moving things across networks, big Files in Fedora, etc.

LIVE VIDEO STREAM! (link TK ~4:00pm 4.19) | NOTES | IRC channel: curatecamp_avpres_1

• Breakout 2: File ID & characterization tools – PRONOM, FITS, Mediainfo, Exiftool, etc.

LIVE VIDEO STREAM! (link TK ~4:00pm 4.19) | NOTES | IRC channel: curatecamp_avpres_2

• Breakout 3: Access platforms and streaming – Omeka, Drupal, Kaltura, etc.

LIVE VIDEO STREAM! (link TK ~4:00pm 4.19) | NOTES | IRC channel: curatecamp_avpres_3

• Breakout 4: Storage

LIVE VIDEO STREAM! (link TK ~4:00pm 4.19) | NOTES | IRC channel: curatecamp_avpres_4

How can I participate?

Everyone interested in participating in CURATEcamp AVPres should fill out this registration form. The form asks whether you want to volunteer as a host site, attend at a local site, or participate as a "lone arranger". If you wish to attend one of the physical participant sites listed below, please drop the site's contact person an email after you complete the registration form.

There is a question in the form that asks what topics you are interested in discussing at the camp. It is important that you be as specific as possible, the more detail the better. As we receive proposed topics, we will document them on the wiki, and later open up voting on which topics we want to discuss in greater detail.

Participant sites

• New York, NY, WITNESS // contact: Yvonne Ng — yvonne{at}witness{dot}org

• New Haven, CT, Yale University Library // contact: Kevin Glick — kevin{dot}glick{at}yale{dot}edu

• Charlottesville, VA, University of Virginia Library // contact: Steven Villereal — villereal{at}gmail{dot}com

• Chapel Hill, NC, University of North Carolina – Davis Library // contact: Meg Tuomala — mtuomala{at}email{dot}unc{dot}edu

• Washington, DC, Smithsonian Institution // contact: Crystal Sanchez — SanchezCA{at}si{dot}edu

• Bloomingon, IN, Indiana University Bloomington // contact: Jon Dunn — jwd{at}iu{dot}edu

• Los Angeles, CA , UCLA // contact: Aaron Bittel — ambittel{at}arts{dot}ucla{dot}edu

• San Francisco, CA, Bay Area Video Coalition // contact: Lauren Sorensen — laurens{at}bavc{dot}org

Helpdesk

If you are having trouble connecting, finding links or are just generally lost during CURATEcamp AVPres, please contact the helpdesk through one of these methods:

• email: curatecamp.helpdesk@gmail.com
• twitter: #AVcamp13
• IRC: any of the channels listed above in Technical logistics

Organizers and contact information

• Lauren Sorensen: laurens [at] bavc [dot] org
• Steven Villereal: villereal [at] gmail [dot] com
• Kara Van Malssen: kara [at] avpreserve [dot] com