At Risk Records in 3rd Party Systems

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Jeanne: How do we know about and capture records created outside the organization - in the cloud, on 3rd party sites?


Brandon: We focus on preserving congressional records. How can we do dynamic data preservation? How do you get data from these 3rd party systems? Do we pull data from these systems.. or do we pull stand up virtualized instances of SharePoint.

At the NY Philharmonic.. first Annual Report/Factbook that they couldn't preserve since 1842. Dynamic content added, 3rd party tool. Closed off to standard approaches to archiving. The only way they could think of preserving this was a video of clicking through every part of the publication. This is not sustainable. 'We weren't consulted' beforehand.. but this is happening, so we have to live with it.

How do we preserve new compound/dynamic content when the organization is moving fast without consultation to the archives?

NSF has a data management plan approach - you must submit a plan before you get your grant. How about making it part of the 'rules' for moving forward.

Large institutions vs small institutions.

Large organizations have lots of rules about what you can and cannot do on the official channels, but people go off and do their own thing. Great ideas that people want to act on.

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