CURATEcamp SAA 2012 Notes

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Collaborative Doc for Drafting Notes

https://docs.google.com/document/d/1qAM6cvzvrODd2EN-vWm_1IG5oxApqxS3kv6DIcttM_E/edit

Session 1: Acquisition & Appraisal

Policy

Review your policies to make sure “digital” is included. (Collection development, accessioning, donor agreements, etc.)

Resources:


Life cycle management

The role of the archivist and the issue of preservation needs to be addressed sooner in the records creation process.

Proactive collecting policy, eliminates backlog.

"Don't be the person that your successor curses, five, ten years down the road."


Collaboration

Partnering and staying a part of the discussion (data governance, IT policy/records management) as a way of knowledge management in your institutions.

American Folklife Center posted policies on ethnographic collections; engaging donors to describe so cultural context isn’t lost.

Think about value-added services that you can provide. (file plans, develop tools, guidance on embedding metadata, training) - things that will make their lives easier; consider easiest steps with most rewards

Develop file plans. Link file types to retention schedules and working workflow out of that. JISC and UK universities have roll-up file plans. Management tool that downloads into the email.

Encourage embedded metadata. Offer training through HR.

Resources:

Looking for resources on up-front and ongoing costs of preservation, i.e. “How much does it cost to process a terabyte?”

Resources:


ACTION items:

  • Review your policies to make sure “digital” is included. (Collection development, accessioning procedures, donor agreements, etc.)
  • Share your policies on your websites, please.
  • Do more cost analysis & share your findings.


Session 2

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Session 3

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Session 4

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CURATEcamp SAA 2012

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